About the Library

Borrowing Information	Interlibrary Loan
Renewals, Holds, and Recalls	Mailing
Damaged and Overdue Material	Food and Drink
Reserves	Donations

Borrowing Information

Current students, faculty, and staff with a valid Saint Mary’s University of Minnesota I.D. card are allowed to borrow material from the Twin Cities Campus Library. Patrons from other MNSCU/PALS consortium libraries may borrow circulating books and dissertations with a valid library card.

Loan Periods and Renewals

Material	Loan Periods	Renewals
Books	60 days	Two
Dissertations	60 days	Two
Videos/DVDs	2 weeks	No renewal
Assessment Tests	1 week	No renewal
Reference Books	In library use only	In library use only
Journals	In library use only	In library use only
Microfiche	In library use only	In library use only
Reserves	Determined by the instructor	Determined by the instructor
Interlibrary Loans	Determined by the lending library	Determined by the lending library

Books
Books may be renewed twice. If a book is recalled or placed on hold, the current borrower will have a minimum of a 30-day checkout period.

Dissertations
Dissertations may be renewed twice. If a dissertation is recalled or placed on hold, the current borrower will have a minimum of a 30-day checkout period.

Videos/DVDs
Videos and DVDs may not be renewed. If a video/DVD is reserved for a class, it may not be checked out. Also, due to licensing restrictions, a few videos from the collection are for use at Saint Mary’s University only.

Assessment Tests
Assessment tests may not be renewed. Students may have up to two tests checked out at a time. If a student loses, fails to return, or significantly damages a test, $100 will be billed to the student's account to cover replacement costs.

Only students enrolled in selected courses may check out assessment tests.

Students enrolled in PY621, PY631, PY632, PY633, or MFT650 may check out tests labeled PY and MFT. Students in the doctoral program may check out tests labeled EDD. A student's enrollment is verified at the time a test is checked out.

Renewals
Patrons may renew books and dissertations if the items have not been recalled or placed on hold for another patron. Renewal requests should be made before the due date. The patron is responsible for requesting renewals online prior to the due date.

Holds
Items that are checked out may be put on hold by another patron. After an item has been returned, the library notifies the patron of availability. If an item is not checked out, patrons may still have an item placed on hold by calling the library. All library items, except for assessment tests, will be held for up to two weeks after a patron is notified. Assessment tests will be held for up to one week after a patron is notified.

Recalls
Patrons may request that a recall be placed on library material that is checked out. If an item is recalled, the current borrower must honor the new due date. Overdue fees are applied based on the new due date. If a book or dissertation is recalled, the original borrower's loan period will be no less than 30 days.

Damaged Material

Patrons who return material that is damaged are charged a replacement fee. Please refer to the table below for replacement fees charged by material type.

Overdues

Overdue notices are sent as a courtesy, but patrons are responsible for the timely return of all material whether or not a notice is received.

For students:
Three weeks after the due date, library and student records are blocked unless the item(s) has been returned or renewed. Also, students are charged an overdue processing fee and replacement fee for each item not returned. These charges are applied to the student’s bill. The overdue processing fee is non-refundable. Please refer to the table below for fees charged by material type.

Overdue and Replacement Charges

If an item is returned in good condition, blocks on library and student records are removed and the replacement fee is refunded on the student's account. The replacement fee will not be refunded if the library already has paid a bill from another library.

If an item is returned damaged or not returned at all, the replacement fee and $10 overdue processing fee must be paid in order for library and student record blocks to be removed.

For faculty and staff:
Three weeks after the due date, library records are blocked unless the item(s) has been returned or renewed. Also, faculty and staff are charged a replacement fee for each item not returned.

If an item is returned in good condition, blocks on library records are removed and the replacement fee is refunded. The replacement fee will not be refunded if the library already has paid a bill from another library.

Reserves

Instructors may place material on reserve for student use for the duration of one semester. Reserve items may be supplemental or required material for courses.

Books

• Library copies from the Saint Mary's University Library or an instructor's personal copy may be placed on reserve.

• The library is not responsible for any lost or damaged personal copies of books.

• Books that have been borrowed from other libraries may not be placed on reserve.

• Course packs may not be placed on reserve.

• At the end of the semester, books are removed from reserve unless other arrangements are made with a Saint Mary's University librarian.

Journal Articles

• Federal Copyright Law applies to the reproduction of copyrighted materials and to their use in a library collection. Due to copyright law, photocopied articles may be placed on reserve for one semester only unless written proof of copyright permission is obtained from the copyright holder.

• Any photocopies of journal articles placed on reserve are stamped with a notice of copyright.

• Faculty members assume responsibility for any infringement of the copyright law. The library staff will not place items on reserve that are in violation of the law.

• At the end of each semester, all photocopied articles are returned to instructors.

Interlibrary Loan (ILL)

Interlibrary Loan is a system of borrowing and lending between libraries. Patrons may request books and journal articles for the purpose of research and individual study.

• Only current students, faculty, and staff with a valid Saint Mary’s University I.D. may use interlibrary loan services.
• Students may make up to thirty requests per calendar month.
• Students are responsible for all fees imposed by out-of-state lending libraries.
• Students, faculty, and staff are required to submit interlibrary loan requests using our online forms.
• The library cannot request entire issues of journals.
• The library will not request books that the library owns or has on reserve.
• The patron is responsible for monitoring his/her account for interlibrary loan articles that have been emailed, which includes checking spam folders.
• Due dates and renewal procedures are established by lending libraries.
• The patron is responsible for requesting renewals online prior to the due date.
• Overdues: see overdues section of the policies.
• The library reserves the right to deny interlibrary loan privileges to those who consistently ignore policy.

 

Interlibrary Lending

Saint Mary's University lends material to other libraries. We do not charge for photocopies nor do we charge for sending books. Libraries within the MNSCU/PALS consortium should make requests via ALEPH. Other libraries should make requests via OCLC when possible or use ALA forms.

Mailing

Saint Mary's University Llibrary provides a courtesy mailing service for patrons. We mail library materials to patrons who do not attend classes at the Twin Cities Campus. We pay the shipping costs to send these items. The patron assumes full responsibility for replacing the item if it is lost in the mail and for returning the items to the library in person or via mail.

Food and Drink

Snack food is allowed in the library. Beverages in containers with secure lids or caps are permitted. Do not make a mess in the library. Report any spills to library staff immediately. Library staff members reserve the right to ask users to take food and drink outside the library.

Donations

The library accepts donations of academic and program-related books and videos at any time. Donations must be brought or mailed to the library. We do not maintain a vehicle to pick up donations nor liability insurance to cover personnel for such activities.

Materials which bear the ownership markings of another library or institution and do not have any indication of being withdrawn from that institution's collection will not be accepted.

Donated works by faculty, students, staff, and alumni authors are always welcome and will be added to the collection, unless these works do not meet the scope of our collection.

All donations are subject to review. There is no guarantee that the donation will be selected for the library collection. Final decisions on the retention and disposition of donations are the responsibility of the Director of Library Services. Donations not retained by the library may be given away or discarded. The library staff should be notified if an acknowledgement letter of the donation is required.

Last revised: June 09, 2009

Maintained by the staff of Saint Mary's University Twin Cities Library
Comments to tc-library@smumn.edu
URL: http://www2.smumn.edu/deptpages/tclibrary/about/policies.php